Operations Platform · Sign in with your BSC Microsoft account
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Blue Sparrow Coffee Operations Platform
Operations
🏠 Dashboard
📦 Consumable Inventory !
🔄 Transfers
🛒 Ordering
Management
✅ Checklists
🤝 Vendors
📖 Recipes
👥 Staff
🔧 Maintenance !
📋 Contacts
☕ Menu
💰 Cost of Goods
Admin
◼ Square
⚙️ Settings
⚠️
Your Microsoft account isn't linked to a staff record.
You can use the app, but your role and location permissions won't apply until a manager adds your email
() to your staff record in Staff → Edit.
Good morning ☕
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Inventory Items
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Low Stock Alerts
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Pending Orders
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Today's Checklist
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Maintenance Alerts
🔴 Low Stock Alerts
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✅ Today's Checklist
🛒 Recent Orders
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🔧 Maintenance Alerts
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📦 Consumable Inventory
Item master, weekly counts & analytics
Item
Category
Vendor
Par
Store
Storage
Total
Status
Cost/Case
Cost/Serving
Servings/Unit
No inventory items found.
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Items
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Weeks
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Count Records
🔄 Inventory Transfers
Move stock between locations
Date
Item
Qty
Unit
From
To
Transferred By
Notes
No transfers yet.
🛒 Ordering
Create and track vendor orders
Date
Vendor
Items
Location
Status
Ordered By
Expected Delivery
Notes
No orders yet.
✅ Checklists
Task lists for managers and baristas — per location with automatic recurrence
💡 Suggested Tasks
No pending suggestions.
✅
No checklists yet
Managers can create checklists with the + New Checklist button above.
🤝 Vendors
No vendors found.
📖 Recipes
Top secret recipe bible — add, edit, and reference from anywhere
No recipes yet — add your first one above.
Add Recipe
Write paragraphs normally. Start a line with - for a bullet point.
Add Staff Member
Controls which location buttons this person sees when they log in.
Add Maintenance Task
After first completion, next due date calculates automatically.
Complete Task
Opens camera on mobile. Photo is saved to the completion record.
Add Contact
Edit History
👥 Staff
Team members — used for task assignment and scheduling
No staff yet — add your first team member above.
🔧 Maintenance
Scheduled tasks, completion tracking, and full history log
No maintenance tasks scheduled. Add one above.
No completions logged yet.
📋 Maintenance Contacts
Service vendors and repair contacts
No contacts yet — add one above.
☕ Menu
Square catalog — items, categories, pricing, and stock counts by location
Item
Category
Description
Price
Variations
Stock
☕
No menu items yet
Go to Square → Sync Catalog → Menu to import your Square catalog.
💰 Cost of Goods
Map ingredients to menu items — calculate COG and gross margin per variation
🔒
Manager Access Required
Cost of Goods data is only visible to managers and owners.
⚠️ Some inventory items are missing Cost Per Serving. Go to Inventory → Edit Item to add serving costs for accurate margin calculations.
💰
No menu items found
Sync your Square catalog first via Square → Sync Catalog → Menu.
Date
Item
Variation
Selling Price
COG
Gross Margin
📊
No cost history yet
Click "Snapshot Costs" to save a cost benchmark you can track over time.
◼ Square Integration
Sync employees, menu items, and inventory from your Square account
Not connected — add your Square access token in Settings
👥 Team Members
Sync Square team members into BSC Staff. Matches on email — creates new records or updates existing ones.
📍 Location Mapping
Map Square location IDs to your BSC location names so synced data goes to the right store.
☕ Catalog / Menu Items
Pull your Square catalog — items, categories, and pricing — into the BSC Menu page.
📦 Inventory Counts
Pull current menu item stock counts from Square into per-location Menu Counts lists.
⚙️ Settings
Manage roles, permissions and app preferences
🔒
Owner Access Required
Settings are only accessible to the Owner.
👥 Roles & Permissions
Click a role to edit its name and module access
📍 Locations
Locations appear in filters and inventory tracking
Sync Access — silently grants SharePoint site access to all active staff. No emails sent. Send Invitations — emails the Microsoft sign-in invitation to external staff (Gmail, iCloud, etc.) so they can log in. Run after adding someone new or if they need the link resent.
Add Vendor
Add Inventory Item
📋 Log Inventory Count
🔄 New Transfer
🛒 New Order
New Checklist
💡 Suggest a Task
Your suggestion will be sent to a manager for review before being added to the checklist.
